ASTAKHOVA &PARTNERS (Limited), the “A&P” processes personal information to enable us to provide advice and professional services as a networking company. A&P is subject to data protection legislation and regulation, and the following aims to outline how we manage the data we hold. A&P will comply with the General Data Protection Regulation (GDPR) since its effective date in 2018. By requesting or using our services, you accept and consent to our use of your personal data as outlined in this policy.
What is GDPR?
The General Data Protection Regulation (GDPR) (EU) 2016/679 is a regulation in European Union (EU) law on data protection and privacy for all individuals within the European Union. It also addresses the export of personal data outside the EU. The GDPR aims primarily to give control to citizens and residents over their personal data and to simplify the regulatory environment for international business by unifying the regulation within the EU.
- It was adopted on 27 April 2016. It becomes enforceable on 25 May 2018, after a two-year transition period. The GDPR replaces the 1995 Data Protection Directive.
- Because GDPR is a regulation, not a directive, it does not require national governments to pass any enabling legislation and is directly binding and applicable.
What is personal data?
'Personal Data' is data held that can identify a living individual from the information we hold on them. This includes their name, address and contact details and may include individual’s IP addresses and online identifiers. This is data which identifies an individual, even without a name associated with it, where it is processed to learn or record something about that individual.
Data may ‘relate to’ an individual in several different ways, the most common of which are:
- information processed or held in electronic form, usually on a computer;
- information processed in a non-automated manner i.e. paper records held in a filing system, and
- information that forms part of an ‘accessible record’ (i.e. certain health records, educational records etc).
What is sensitive data?
Some personal data may be considered 'sensitive' such as racial or ethnic origin, political opinions, religion, membership of a trade union, health, criminal activity. A&P will only collect, use or disclose sensitive personal data about you in accordance with the relevant Data Protection laws and in most cases this will only be collected or used when consent has been given.
Who is the information processed about?
A&P process personal information about ours:
- customers and clients;
- advisors and other professional experts, and
- persons in question.
How may we use your personal information?
In order to provide you with a risk advice service, we may need to share your information with other organisations. Where this is necessary, we are required to comply with all aspects of the Data Protection Act (DPA).
Third parties who provide services to A&P such as IT consultants, database specialists, and research consultants etc, all of whom may have access to A&P’s data with the aim to assist A&P in running their business. Contact may be through a variety of means including social media, direct email, or mailshots etc.
What is Security of personal data?
Subjects to A&P are under a duty of confidentiality to protect the integrity of A&P’s database and not to disclose any information of a confidential nature, including personal and related information than required by law.
A&P has security features in place to protect all personal data held including:
- Locking protection on all hard copy and white paper records;
- All computer access is secured with strong password authentication, and access to shared network drives is limited to only authorised staff;
- Passwords are changed periodically;
- Data is stored on secure and encrypted hosted infrastructure only accessible by authorised staff.
- All computers have anti-virus & anti-malware software installed which is updated continually;
- All networks are secured using firewalls to protecting incoming and outgoing traffic to the Internet.
What is the Lawful basis for Keeping your personal data up-to-date?
A&P only holds data on individuals who have either contacted us in the past or who we have identified as possible clients or sources in searches for clients.
A&P takes reasonable steps to ensure that your personal data is up to date, and may request updates from you from time to time. However it is your responsibility to provide us with any changes that you feel may be relevant to us, and to provide us with accurate information.
Under new GDPR laws, individuals have the right to privilege their ‘Do Not Contact’ status. If requested in writing by you, we will delete all information on you from our records, both electronic and paper, but please note that will mean we will be unable to contact you in the future.
If you request that all your details are deleted, we reserve the right to keep you on a 'Do Not Contact' list to ensure we comply with your right to opt out. If you decline this we note that we may be in touch again in the future if a new search via public sources and that search may pull you back into our database.
A&P will occasionally send marketing material which we hope will be of interest to you via email marketing software (EMS) and you may request to unsubscribe from these emails at any time at the bottom of these emails.
What are the Transfers of personal information?
It may sometimes be necessary to transfer personal information overseas to clients or partner firms. When this is needed, information may be transferred to countries or territories around the world. Any transfers made will be in full compliance with all aspects of the Data Protection Act and GDPR.
How to contact us at A&P?
If you wish to update your personal data or to request a copy of what data about you in accordance with Data Protection laws, please contact .
Please note that it is not always required to provide details of all data held to cover the reasonable request or retrieval.
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